Introduction This Privacy Policy outlines how LernRaumKI ("we", "our", "us") collects, uses, and safeguards personal information through our AI-powered tutoring platform. It is intended for students, parents, educators, and institutional users located in Switzerland. We are committed to compliance with the Swiss Federal Act on Data Protection (revFADP), the General Data Protection Regulation (GDPR), and any applicable educational privacy standards.
Privacy Policy LernRaumKI provides individualized academic support for users from primary education to university-level courses. To deliver this service, we collect and process the following categories of personal data:
Personal identifiers: names, email addresses, date of birth (to assign learning level), school or institution (if applicable)
Academic data: subjects of interest, skill level assessments, learning progress, exam scores (if provided)
Interaction data: chat inputs, feedback, tutoring history, voice or screen recordings (if user-activated)
Technical data: IP address, device type, language settings, system logs
The data is used strictly for:
Personalizing study paths and educational feedback
Tracking user progress over time and across subjects
Enhancing tutoring quality through adaptive AI models
Preventing abuse, plagiarism, or cheating (using integrity algorithms)
Providing parental or institutional dashboards (opt-in)
Data is stored on encrypted Swiss-based servers or on compliant international platforms offering equivalent or higher protection levels. We retain data only for as long as educational goals require or for legally permissible durations.
GDPR Under GDPR and Swiss law, all users have the following rights:
Right to access and review stored data
Right to correct inaccurate or outdated academic or personal records
Right to withdraw consent and opt out of optional data processing
Right to erasure ("right to be forgotten"), where technically and legally feasible
Right to restrict data usage for non-essential purposes
Right to data portability for exported learning records
Our legal bases include:
Explicit user or parental consent (required for user profile creation)
Contractual necessity (to deliver educational services)
Legitimate interest (platform functionality and integrity)
Compliance with applicable legal and educational oversight requirements
Cookie Policy
4.1 Types of Cookies Used We use a limited range of cookies for educational usability and security:
Functional Cookies: Maintain login sessions, user roles (student/teacher/parent), and study state
Analytics Cookies: Evaluate how users interact with different learning modules to improve tutoring quality
Accessibility Cookies: Remember settings like contrast mode or screen reader preferences
No third-party advertising or profiling cookies are deployed
4.2 How to Disable Cookies Users can manage cookie settings through their browser. The platform will provide a simplified in-app toggle for analytics or personalization cookies. Essential cookies cannot be disabled as they ensure basic learning functions and authentication.
Third-Party Sharing We do not sell or rent user data. Limited third-party sharing may occur under the following terms:
With hosting and infrastructure providers who meet Swiss/EEA data standards
With educators or guardians linked to the account, upon user or parental consent
With research institutions using anonymized, aggregated data to study AI-assisted learning outcomes
With regulators or authorities when legally required or in safety-critical cases (e.g. threat detection)
All partners are vetted for compliance with Swiss and EU data security laws.
Data Security Measures We apply a strict security framework tailored to the educational technology context:
End-to-end encryption for real-time sessions and chat data
Role-based access control with two-factor authentication for instructors and administrators
AI model training occurs on anonymized learning data only
Regular third-party penetration testing and encryption audits
GDPR-compliant data minimization strategies and access logs
Student-specific safeguards such as account lockout on suspicious behavior
Effective Date This Privacy Policy is effective as of June 24, 2025. We reserve the right to update the content to reflect legal or operational changes. All changes will be clearly announced on our platform, and material revisions will require user acknowledgment.